Deciding what to do and how – in advance

How are you getting on making decisions since the last newsletter?

Sometimes it is easy, and sometimes it feels like hard work. My suggestion was to reduce the strain by settling some things in advance – no decision needed, or at most a simple choice. We can always make an exception, but they can’t all be exceptions! Identifying boundaries is good for you and keeps you on track.

Planning Ahead

Do you know what is coming next?

For me, I know a good theory about this but have to fight to make it work. Others can have the whole season ahead recorded, edited and scheduled – that’s not me. Perhaps it is personality, or maybe I am dodging doing the work that ‘needs’ to be done while concentrating on the work that ‘can’ be done.

What would a professional do? How do we move in that direction?

Planning Tools

Pencil and paper can be effective.

If you want shiny rabbit holes, there is or Airtable.Com, both of which have podcasting templates. People have turned to Evernote and even Scrivener (if you have never heard of it, you don’t need to know). A spreadsheet is enough in the early days when there is no team and slightly fewer moving parts. We tend to use simple solutions, so don’t make an industry out of it. Remember, it is supposed to be speeding things up.

Planning is part of the work, not all of it.

A simple Planning Framework

  1. What am I trying to do?
    (the main thing it is all about – keep it in focus as you do the work)
  2. What do I need to be able to accomplish it?
    (think resources, including time and knowledge and other people)
  3. When does it need to be completed?
    (not the last minute)
  4. What do I need to do first?
    (take that first step)
  5. What do I need to do today and tomorrow?
    (work backwards from the publishing date)
  6. What are the checkpoints along the way? (keep it moving forward)

What would you add to the list?


  • What is easy to measure may not mean anything
  • It’s about the work, not the tools